Student Records
Kent State University policy #3342-5-08.101 (for administering and maintaining student education records) is in compliance with the Family Educational Rights and Privacy Act of 1974. The general principles of Kent State University’s policy, subject to some exceptions, are as follows:
- Educational records are defined as those records, files, documents and other materials that contain information directly related to the students and are maintained by a college, school, department, office or other university organizational subdivision or by a person acting for the university or any of its subdivisions. Other “educational records” include the official academic record (Office of the University Registrar), advisement records (college or school office), discipline records (Judicial Affairs), and placement bureau records (Career Services Center).
- Students have certain rights of access to this information.
- After reviewing their individual file, students may challenge a perceived inaccuracy, misleading statement or other perceived violation of their privacy or other rights.
- The university has certain responsibilities to protect this information with the exception of directory information. Directory information includes the student’s name; local and permanent address; telephone listing; e-mail address; class standing; enrollment status; major field of study; dates of attendance; degrees and awards received; high school graduated from; most recent previous educational agency or institution attended; participation in officially recognized activities and sports; weight and height (if a member of an athletic team).
- Students may restrict the publication and release of directory information by filing a written request with the Office of the University Registrar or by completing the online form on FlashLine.
- The complete policy regarding the collection, retention and dissemination of information about students is available in the Office of the University Registrar.
Transcripts
Copies of a transcript of your academic record are available at no charge by requesting them in person, by mailing a request to Kent State University, Office of the University Registrar, P.O. Box 5190, Kent, OH 44242-0001 or by accessing FlashLine for the online transcript request form. Transcripts will be processed upon receipt and will be mailed within two business days. Please allow extra processing time at the beginning and ending of each semester. For additional information on ordering transcripts, please refer to the Office of the University Registrar Web site, ww.registrars.kent.edu/home. All financial obligations with Kent State University must be satisfied before a transcript is released. Students can view an unofficial version of their transcripts by logging in to FlashLine and clicking on the Student Tools tab. The link to view the Kent State transcript is in the Academic Profile box.